{"id":13915,"date":"2025-08-10T20:41:33","date_gmt":"2025-08-10T20:41:33","guid":{"rendered":"https:\/\/rolling-legal.com\/?post_type=case-study&p=13915"},"modified":"2026-02-11T15:08:27","modified_gmt":"2026-02-11T15:08:27","slug":"6-parallel-systems-this-utilities-sector-company-replaced-everything-with-a-single-platform-and-never-looked-back","status":"publish","type":"case-study","link":"https:\/\/rolling-legal.com\/en\/case-study\/6-sistemas-paralelos-esta-empresa-do-setor-das-utilities-trocou-tudo-por-uma-so-plataforma-e-nao-olha-para-tras\/","title":{"rendered":"Running 6 parallel systems? This utilities-sector company consolidated everything onto one platform and never looked back."},"content":{"rendered":"
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Company details<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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1998<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Year founded<\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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2022<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Started with Rolling Legal<\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\tThis multinational company operated with legal teams across different countries, managing a high volume of fragmented information, multiple legal obligations, and non-standardized processes.\n\nThe lack of centralization reduced responsiveness, increased the risk of non-compliance, and made decision-making more difficult. Choosing Rolling Legal transformed this reality by delivering an integrated view, stronger control, and full compliance across all jurisdictions.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Practice Areas<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Corporate and Contract Law<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Key Features <\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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  • Centralized document management;<\/li>
  • Automation of deadlines and task notifications;<\/li>
  • Direct integration with Portugal\u2019s Citius platform for case lookup and case management;<\/li>
  • Robust access control and full GDPR compliance;<\/li>
  • Seamless collaboration across departments.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    The Challenge<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Centralize data, automate processes, and ensure compliance, all in one place.<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    \n\t\t\t\t\t\t\t\t\tManaging a global legal operation across multiple subsidiaries required more than effort, it demanded structure, visibility, and control. With six parallel systems in place, the company faced legal and operational risks that grew with every new case.\n\n
    \nMain challenges faced:\n
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    • Legal teams are spread across different countries, with no standardized processes;<\/li>\n \t
    • Difficulty tracking deadlines and regulatory obligations;<\/li>\n \t
    • Lack of a consolidated view of the overall global legal status;<\/li>\n \t
    • Excessive back-and-forth of emails and documents across non-integrated channels;<\/li>\n \t
    • Lack of security and traceability in a highly regulated sector.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      \n\t\t\t\t\t\t\t\t\tIt became clear that a solution was needed to centralize legal management, bringing efficiency, control, and security to all group operations.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      \n\t\t\t\tStudies show that in-house legal teams can lose up to 40% of their time to administrative tasks and the lack of centralized information.\t\t\t<\/p>\n\t\t\t\t\t\t\t

      \n\t\t\t\t\t\t\t\t\t\t\tWolters Kluwer Future Ready Lawyer, 2023<\/cite>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/blockquote>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      Solution<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      A single platform to turn chaos into control, compliance, and international collaboration.<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      \n\t\t\t\t\t\t\t\t\tRolling Legal was the answer to a complex, global legal operation. The platform made it possible to unify processes, ensure compliance, and improve collaboration across dispersed teams.\n\nHow did Rolling Legal help?\n
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      • Unified management of contracts, deadlines, licenses, and legal obligations in a single cloud platform;<\/li>\n \t
      • Automated alerts for critical deadlines and legal tasks, reducing the risk of non-compliance;<\/li>\n \t
      • Seamless communication between legal teams in different countries, supported by standardized processes;<\/li>\n \t
      • Integration with local systems and existing management tools;<\/li>\n
      • Strict access controls and a complete activity history;<\/li>\n
      • Compliance ensured with GDPR and international standards (such as ISO);<\/li>\n
      • Real-time dashboards and reports, enabling fast, data-driven decisions.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        The impact<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        Adopting Rolling Legal marked a turning point in how this utilities company manages its legal matters. By replacing six parallel systems with a single centralized platform, the organization eliminated inefficiencies, reduced risk, and freed up time to focus on what truly matters: strategic decisions based on reliable data.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

        \n\t\t\t\t\t
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        25%<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
        \n\t\t\t\t
        \n\t\t\t\t\t\t\t\t\tReduced operational costs in the legal department.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
        \n\t\t\t\t
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        40%<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
        \n\t\t\t\t
        \n\t\t\t\t\t\t\t\t\tResponse times between legal departments improved by up to 40%.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
        \n\t\t\t\t
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        90%<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
        \n\t\t\t\t
        \n\t\t\t\t\t\t\t\t\tFewer delays in regulatory submissions, thanks to automated deadline and obligation notifications.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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        100%<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
        \n\t\t\t\t
        \n\t\t\t\t\t\t\t\t\tCompliance and legal obligations: The company now meets all requirements across every jurisdiction, avoiding unnecessary penalties and fines.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

        Detalhes da empresa 1998 Ano da funda\u00e7\u00e3o 2022 Come\u00e7ou com o Rolling Legal Esta empresa multinacional operava com equipas jur\u00eddicas em diferentes pa\u00edses, lidando com um elevado volume de informa\u00e7\u00e3o dispersa, m\u00faltiplas obriga\u00e7\u00f5es legais e processos n\u00e3o padronizados. A falta de centraliza\u00e7\u00e3o limitava a capacidade de resposta, aumentava os riscos de incumprimento e dificultava a […]<\/p>\n","protected":false},"featured_media":13950,"template":"","meta":{"_acf_changed":false,"nf_dc_page":"","inline_featured_image":false},"case-study-category":[354],"class_list":["post-13915","case-study","type-case-study","status-publish","has-post-thumbnail","hentry","case-study-category-utilities"],"acf":[],"yoast_head":"\n6 sistemas paralelos? Esta empresa do setor das utilities trocou tudo por uma s\u00f3 plataforma, e n\u00e3o olha para tr\u00e1s. - Rolling Legal<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/rolling-legal.com\/en\/case-study\/6-parallel-systems-this-utilities-sector-company-replaced-everything-with-a-single-platform-and-never-looked-back\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6 sistemas paralelos? Esta empresa do setor das utilities trocou tudo por uma s\u00f3 plataforma, e n\u00e3o olha para tr\u00e1s. - Rolling Legal\" \/>\n<meta property=\"og:description\" content=\"Detalhes da empresa 1998 Ano da funda\u00e7\u00e3o 2022 Come\u00e7ou com o Rolling Legal Esta empresa multinacional operava com equipas jur\u00eddicas em diferentes pa\u00edses, lidando com um elevado volume de informa\u00e7\u00e3o dispersa, m\u00faltiplas obriga\u00e7\u00f5es legais e processos n\u00e3o padronizados. 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