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Rolling Legal

case study

  • Hospitality

How a hotel reduced document management time by 70% and improved global collaboration?

In a sector where efficient document management and strict compliance with legal deadlines are essential, this hotel group found in Rolling Legal the solution to overcome the challenges of scattered information and the lack of global visibility over its legal processes.

Company details

1985

Year founded

2023

Started with Rolling Legal
With multiple hotels across different countries, this hospitality group faced complex legal management challenges, from monitoring legal deadlines to efficiently organizing contracts and operating licences. Communication between legal teams in different locations was fragmented, making decision-making difficult and increasing the risk of non-compliance.

Practice Areas

Corporate, Contract, and Regulatory Law in the Hospitality and Tourism sector.

Key Features

  • Centralized management of contracts and legal documents.
  • Automatic alerts for regulatory and contractual deadlines.
  • Optimized internal communication via integrated chat and email management.
  • Real-time dashboards and reports for strategic oversight of legal obligations.
  • Integrated task and meeting management linked to legal cases.

The Challenge

Consolidating legal management for an international hotel group

In a highly regulated and competitive industry like hospitality, legal management goes far beyond basic contract administration. Operating in multiple countries meant dealing with various jurisdictions daily, dispersed legal teams, and inconsistent processes – all of which made efficient and secure global operations more difficult.

Main challenges faced:

  • Difficulty tracking legal deadlines and licences in different countries, increasing the risk of regulatory non-compliance.
  • Geographically distributed legal and administrative teams with no common platform for collaboration and information sharing.
  • Legal information fragmented across multiple systems and local folders, making it time-consuming to search and analyze critical documents.
  • No global view of the legal processes for each hotel unit, limiting strategic decision-making.
It became clear that a solution was needed to centralize legal management, bringing efficiency, control, and security to all group operations.

Tackling legal complexity and reducing the daily administrative burden is now essential for legal teams to remain focused and productive – and that’s exactly what Rolling Legal delivered.

Solution

Automating and simplifying legal management

Given the identified challenges, the group chose Rolling Legal as the platform capable of centralising legal management, automating critical processes, and improving collaboration between teams across different countries.

The solution was implemented in phases and tailored to the specific needs of the hotel group, ensuring a smooth transition with no disruption to business operations.

How Rolling Legal helped?

  • Centralized management of contracts, licences, and legal obligations in a single platform accessible to all legal and administrative teams.
  • Automation of alerts and recurring tasks ensured strict compliance with legal obligations in all jurisdictions.
  • Improved internal communication through structured information sharing and collaborative workflows.
  • Provided strategic visibility with real-time dashboards and reports, enabling proactive, data-driven management.

The impact

Rolling Legal’s implementation brought a significant transformation in how legal management is conducted in the hospitality sector. Fragmented, manual processes were replaced with integrated workflows, enabling the team to focus on higher-value strategic activities and ensure greater security in meeting legal obligations.

25%
Reduction in legal operational costs through decreased manual work and elimination of scattered systems.
40%

Increase in efficiency of team collaboration – legal and administrative teams now work in alignment and in real time, reducing delays and duplication.

70%
Less time spent searching for legal documents thanks to centralized, organized access to contracts and licences.
90%

Reduction in the risk of missing deadlines, with automated alerts and deadline tracking eliminating critical compliance failures.

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